The Whole School

Protect your school from risk exposure and reputational harm.

A missed approval. An undocumented risk. A process that wasn't followed. When compliance fails, the consequences fall on the school. Orca makes proper governance the default, not the exception. Whether your school is starting from scratch or already using tools to manage activities, the question is whether your current process catches what it doesn't know to look for. Orca does.

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Key Benefits

Why Orca matters for your whole school

Every activity your school runs carries a governance obligation. Orca makes meeting that obligation the path of least resistance, not an additional administrative burden.

Reduced compliance risk: AI review catches what manual processes miss, before it becomes an incident

Reputation protected through documented, auditable processes and records

Institutional knowledge preserved in the platform, not in people

Staff time returned: AI handles the planning structure, risk assessment generation, and compliance review that currently lives in people's inboxes

Unified governance across all activities, year groups, and departments

100% Audit-ready records

Our approach

Built from the ground up
for how schools actually govern activities.

Experience first

Built for the people who use it, not just the people who approve it.

If governance tools are hard to use, staff find workarounds. Every feature in Orca is designed around the experience of the person submitting the activity. The result is a system people actually use, which means governance that actually happens.

Intelligence powered

AI that works in the background, not as a separate step.

Three AI capabilities embedded in the workflow: planning assistance, compliance review, and calendar insights. Intelligence that helps throughout, not a feature to find and use.

Compliance at the core

Built in, not bolted on.

Your school's policies, risk templates, and compliance requirements are embedded into every activity from the start. The standard holds regardless of who submitted it or how experienced they are.

Platform features

How Orca governs activities
across your whole school

The same governance standard applied consistently to every activity, regardless of who planned it, which department runs it, or how complex it is.

Structured Approval Workflows

Every activity follows a configurable multi-step approval process. Nothing gets approved without the right sign-offs, and every decision is recorded.

AI Compliance Review

Before any activity reaches an approver, Orca reviews it against your policies, risk templates, staff ratios, and venue history. Gaps caught before submission.

Digital Risk Assessments

Generated from your own templates, specific to each activity, cohort, and venue. Exported as a professional PDF. Never copied from last year again.

Complete Audit Trail

Every action logged, timestamped, and attributed. Full revision history with side-by-side comparison. Always prepared for scrutiny, without extra effort.

Student and Staff Visibility

Medical alerts, welfare flags, staffing ratios, and participant lists all visible within each activity. The right information always with the right people.

Community Calendar

Every approved activity visible on a shared calendar. Parents, students, and staff all working from the same information, automatically updated.

Built-in intelligence

Three AI capabilities that work
across every activity your school runs.

Planning assistance that builds structure from a description. Compliance review that checks every activity before submission. Calendar insights that answer questions in plain language. Intelligence woven into every part of how activities are managed.

Planning assistance

Any staff member describes the activity in plain language. Orca builds the structure, draws on your school's data, and eliminates the invisible admin burden before it begins.

Compliance review

Every activity reviewed against your policies, risk templates, staff ratios, and venue data before it reaches an approver. Gaps flagged. Risk assessment generated.

Calendar insights

Ask any question about your school's activities, staffing, or scheduling in plain language and get a direct answer. No report to build, no dashboard to navigate.

Get Started

Ready to bring proper governance
to every activity your school runs?

See how Orca works for your school. Book 30 minutes and we'll show you exactly how it fits your activities, your workflows, and your team.

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What you get with Orca

AI planning assistance that structures activities from a plain-language description

Built-in compliance review on every activity before it reaches an approver

AI-generated risk assessment PDFs from your own templates

Configurable approval workflows with every step tracked and recorded

Complete audit trail, defensible to your board at any point

100% Australian data hosting, Privacy Act 1988 compliant

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