Planning an excursion used to mean starting from a blank form, working out what was required, and chasing approvals by email, every single time. Tell Orca what you're running in plain language and built-in AI takes care of the structure, the risk assessment, and the approvals. You focus on the activity.
Every part of Orca is designed to reduce the distance between a teacher's intent and a properly governed, approved activity.
Tell Orca what you're planning, the year group, the destination, the date. It draws on your school's data to fill in what it already knows. No blank form every time.
Orca's AI reviews your activity and generates a risk assessment based on your school's templates, activity type, venue data, and past incidents. You review, not build from scratch.
Workflows trigger automatically at submission. Approvers are notified, status is visible, and Orca flags anything missing before it reaches sign-off. No chasing required.
Tasks, permission forms, participant lists, risk documents, and planning conversations, all inside the activity record. Nothing scattered across email threads and shared drives.
Orca already knows your school's campuses, cohorts, transport options, staff roles, and past activities. When you describe an activity, it draws on all of that to fill in what it can, and asks only what it genuinely doesn't know.
No blank forms. No email chains. No chasing sign-offs.
Tell Orca what you're running. It draws on your school's data to build the structure around it, reading your cohort, transport options, staffing, and risk templates, and asks only what it genuinely doesn't know.
Before submission, Orca checks against your school's policies, staff ratios, venue data, and past incidents. Risk assessment generated. Gaps flagged and resolved. What goes to approval is already complete.
Approvers are notified automatically. Status is visible at every step. You know exactly where the activity sits, and can see who approved and what's outstanding, without sending a single follow-up email.
See how Orca's planning assistance works with your school's data and workflows. 30 minutes, no commitment.