Every student in your care deserves nothing to be missed.
Orca is the AI-powered Activity Planning and Compliance Platform for Australian schools. From risk assessments to approvals and audit trails, every activity is planned, governed, and documented with confidence.
Want to see the full platform in detail? Explore the platform
Every week, schools run excursions, camps, carnivals, and productions. Each one carries real responsibility for real people. Existing tools give schools a process. But process without intelligence still depends on the person filling in the form. When something goes wrong, "we had a process" is rarely enough.
Orca is the modern alternative. One AI-powered platform built specifically for schools, where governance isn't something staff have to remember to do correctly. It's something the system ensures. The admin overhead disappears. The compliance risk reduces. The audit trail builds itself.
Built from the ground up for how schools actually plan, govern, and run activities.
Governance that's hard to use doesn't get used. Every feature in Orca is designed around the person submitting the activity. Simple enough that any staff member picks it up without training. Structured enough that nothing falls through the cracks.
Planning assistance structures the activity as you describe it. Compliance review runs before submission, not after. Calendar insights answer questions the moment they arise. Intelligence embedded in the workflow, not bolted on the side.
Your school's policies, risk templates, and staff ratios are embedded into every activity from the start. Orca doesn't record that compliance happened. It checks whether it actually did. The standard holds regardless of who submitted the activity or how much experience they have.
Not features to find and use. Intelligence that works throughout: while an activity is being planned, before it's submitted, and when someone needs an answer.
The invisible admin burden disappears before anyone notices it existed. Describe the activity in plain language and Orca draws on your school's data to build the structure, assigns tasks, and asks only what it can't determine.
It arrives complete, reviewed, and ready to approve. Before any activity reaches an approver, Orca checks it against your policies, risk templates, staff ratios, and venue data. Missing controls flagged. Risk assessment generated.
No report to build. No spreadsheet to open. Ask any question about your school's calendar, staffing, participation, or scheduling conflicts in plain language and get a direct answer. The intelligence is already in the system.
Plan it, review it, approve it, communicate it, record it. One platform. Every activity. Nothing falling through the cracks.
From the Principal who approves to the parent who receives the form, proper governance changes the experience for everyone.
Decision makers
Right now, if the board asked you to account for every approved activity this term, how long would it take? With Orca, the answer is instant. Every activity, every approval, every risk assessment: recorded automatically, defensible immediately.
Your awareness of what's happening shouldn't depend on who tells you. Orca gives you a live view of every activity, and lets you ask any question about your calendar in plain language. When something reaches your desk for approval, every gap has been surfaced, every ratio checked. You decide with the full picture.
Every submission that arrives incomplete is time you spend chasing, not governing. Orca moves compliance review upstream. AI checks every activity against your policies before it reaches your desk. By the time it does, it's complete. Your job becomes confirmation, not detective work.
Everyone else in your school
Every excursion starts with a blank form, a search for last year's documents, and a chain of emails. Orca replaces all of that. Describe the activity and the AI builds the structure, generates the risk assessment, and routes the approvals. Those hours go back to your students.
By the time a permission form reaches you, the activity has already been planned, reviewed, and approved. Clear communications, no surprises, and a school that demonstrably takes care seriously.
When governance works properly, schools run more activities, not fewer. Students experience richer programs, safer excursions, and clearer communication about what's happening and when.
Book 30 minutes. We'll walk through exactly how Orca fits your school.
Book a 30-min Demo